Free Tool
Microsoft 365 License
Cost & Comparison Calculator
Calculate Microsoft 365 licensing costs, compare plans, estimate annual budgets, and get intelligent recommendations for your organization size.
15+ License Plans
·
10+ Add-ons
·
Free No Signup
1
Organization Details
Tell us about your organization
2
Select License Plan
Choose the primary license for your organization
Business (Up to 300 users)
Microsoft 365
Business Basic
Business Basic
$6.00/user/mo
✓ Web & mobile apps
✓ Exchange Online
✓ Teams
✓ SharePoint
✗ Desktop Office apps
Microsoft 365
Business Standard
Business Standard
$12.50/user/mo
✓ Desktop Office apps
✓ Exchange Online
✓ Teams + Webinar
✓ SharePoint
✓ OneDrive 1TB
Most Popular
Microsoft 365
Business Premium
Business Premium
$22.00/user/mo
✓ Desktop Office apps
✓ Intune MDM
✓ Defender for Business
✓ Conditional Access
✓ Entra ID P1
Microsoft 365
Apps for Business
Apps for Business
$8.25/user/mo
✓ Desktop Office apps
✓ OneDrive 1TB
✗ Exchange Online
✗ Teams
✗ SharePoint
Enterprise (Unlimited users)
Office 365 E1
$10.00/user/mo
✓ Web & mobile apps
✓ Exchange Online
✓ Teams
✓ SharePoint
✗ Desktop apps
Office 365 E3
$23.00/user/mo
✓ Desktop Office apps
✓ Exchange Online
✓ Teams
✓ Advanced compliance
✓ Unlimited archive
Office 365 E5
$38.00/user/mo
✓ All E3 features
✓ Advanced security
✓ Power BI Pro
✓ Audio conferencing
✓ eDiscovery
Microsoft 365 E3
$36.00/user/mo
✓ All Office 365 E3
✓ Intune
✓ Entra ID P1
✓ Windows Enterprise
✓ Advanced compliance
Microsoft 365 E5
$57.00/user/mo
✓ All M365 E3
✓ Defender for Endpoint
✓ Entra ID P2
✓ Power BI Pro
✓ Purview compliance
Frontline Workers
Microsoft 365 F1
$2.25/user/mo
✓ Web & mobile apps
✓ Teams
✓ SharePoint
✗ Desktop apps
✗ Exchange mailbox
Microsoft 365 F3
$8.00/user/mo
✓ Web & mobile apps
✓ Exchange Online
✓ Teams
✓ Intune
✗ Desktop apps
3
Optional Add-ons
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Pricing Disclaimer — Prices shown are Microsoft's published US list prices as of July 2026.
Actual pricing may vary by country, taxes, partner discounts, promotions, volume agreements and billing cycle.
Always verify current pricing on the
Microsoft official pricing page
.
Last updated: July 2026.
Frequently Asked Questions
What is the difference between Business and Enterprise plans?
Business plans (Basic, Standard, Premium) are limited to 300 users and are designed for small and medium businesses. Enterprise plans (E1, E3, E5) have no user limit and include advanced compliance, security and management features suitable for large organizations.
Should I choose monthly or annual billing?
Annual billing typically saves around 15-20% compared to monthly billing. Choose monthly if you need flexibility (contractors, temporary staff). Choose annual for your permanent workforce to maximize savings.
Can I mix different license types?
Yes — Microsoft allows mixed licensing. For example, you can assign Business Premium to knowledge workers and F1 to frontline workers. This is a common cost optimization strategy for organizations with different user types.
Does Microsoft 365 E3 include Windows?
Yes — Microsoft 365 E3 and E5 include Windows 10/11 Enterprise upgrade rights. Office 365 E3 does not include Windows. If your organization needs enterprise Windows features, M365 E3 is typically more cost-effective than buying Office 365 E3 + Windows Enterprise separately.
Is Microsoft 365 Copilot worth the extra cost?
At $30/user/month, Copilot adds significant cost. It's worth evaluating for knowledge workers who spend significant time in Word, Outlook, Teams and Excel. Many organizations start with a pilot group of 50-100 users before rolling out broadly.