An e-mail signature is a block of text that is appended to the end of an e-mail message you send. Generally, a signature is used to provide the recipient with your name, e-mail address, business contact information, or Web site URL. Some people, however, will use a signature to sign off their e-mail message with a closing statement, funny quote or other message. A signature file, or sig as it is often called, can easily be created in most e-mail clients. You will have the option to always attach the signature to all outgoing e-mails or add the signature in specific outgoing e-mails. In outlook creating Signature is very easy, This guide will help you to create signature in all the version of the Outlook.


  • Go to File –> Options. If you are using Ms Office 2007 You should go to Tools –> Options.

opening outlook options-Add Email Signature

  • Click Mail from the side pane. Outlook 2007 users should click Mail Format from the top of the window.
  • Click Signatures.

Opening the signature from the mail tab-Add Email Signature

  • Click New.
  • If you configured more than one mail in the outlook ,be sure to select the correct one you want a signature for from the Email account drop-down menu off to the right.
  • Type a name for your new email signature and then click OK. If you’re going to have a different signature for each email account, like for work and personal accounts, it’s best to name them accordingly.
  • Type your email signature into the box provided under the Edit signature section.
  • Once you successfully created the signature Choose the signature from the drop-down for New Messages and  Replies/Forwards.

Creating signature-Add Email Signature

  • Click OK